This is a small project at work. I needed to design a signature block for our company which includes:
1. Company’s logo (as letterhead on top of the email body) with a link to our website
2. Signature with name, address, title , phone#, Facebook and Youtube icon leading to our facebook page and youtube channel
I am not familiar with outlook so I checked online and see what other people do. I tried to create an HTML page and saved it in the stationery folder and then “select” it as a theme but the background image doesn’t show. Then I followed the instruction of creating a signature but couldn’t get the logo on top because the “signature” block is always below the texts. One day I just saw someone posted in a forum and his way is just so simple:
1. Create a new document in Microsoft Word
2. Design your own stationery (so you can put the logo, address, icons to wherever you want)
3. Save the file as “Web Page” then you will get an htm file and a folder with images and codes.
(You can edit it in Word or some HTML editors)
4. Save this htm file with the folder to the “stationery” folder. I am using win 7 so the “stationery” folder is located at C:\Users\username\AppData\Roaming\Microsoft
5. Go back to Outlook 2007–>Tools and Options–> “Mail format“–>”Stationery and Signature”–>”stationery”–>”Themes”, then you will see the file that you just created. Click OK.
There’s one important thing: ALL the images needed to be uploaded to an external web server. Can’t be located in your internal server. Otherwise, hotmail, gmail and yahoo will not be able to show your graphics.
I feel so terrible that I couldn’t find the original forum with that post and I am so thankful for that person sharing his info that’s why I wanted to share my experience too. Hope it helps some people like me and hope I didn’t miss anything here.